ABOUT RC4W
Home
Members
Join
History
Calendar
Newsletters
Contact

CLUB TRIPS
Trip Pics
Work Trips
Trail Maps

ODD & ENDS
Top Dog
Sponsors
Awards
Links
Updates
Guest Book
Forum
Classifieds
Calculators
OOPS!
Past Blasts!
Projects
Videos
CONSTITUTION and BYLAWS for RC4W

Rough Country Four Wheelers, Inc.

Rough Country Four Wheelers, Inc., a nonprofit organization, was founded in 1977.
The objective of the club is to provide and promote safe four wheeling, family recreation and trail maintenance.


Meetings: The first Tuesday of each month at 7:00 P.M
Location: Uncle Charlie's, 6001 Yellowstone Rd. Cheyenne, WY
(upstairs meeting room)
Who may join: Any licensed driver of a four wheel drive vehicle;
Who attends 3 club activities in 90 days.
Affiliations: United Four Wheel Drive Association, Inc. and Blue Ribbon Coalition

Activities:

On the third Saturday of every month there is a trip or activity planned.
On most three-day weekends throughout the summer there is a camp out.
We work with the Forest Service, in their Adopt-A-Trail Program, to maintain trails
and repair roads to a safe condition.
We are also available to assist Civil Defense and Police Agencies in time of disaster.
We have rallies, races, dinners, parties and picnics throughout the year.


For further Information contact:

Joe Huston: (307)421-9548 John Stone: (970) 535-4623
Joe79blazer@yahoo.com stone67bronco@msn.com

Dewey Williams: (307) 630-9106
dewjeepcj5@icloud.com


CONSTITUTION AND BY-LAWS
OF THE
ROUGH COUNTRY FOUR WHEELERS, INC.



CONSTITUTION

ARTICLE I ------------------------------ NAMES
ARTICLE II ------------------------------ OBJECTIVES
ARTICLE III ------------------------------ MEMBERSHIP
ARTICLE IV ------------------------------ OFFICERS
ARTICLE V ------------------------------ BOARD OF DIRECTORS
ARTICLE VI ------------------------------ AFFILIATIONS
ARTICLE VII ------------------------------ AMENDMENTS

BY-LAWS

ARTICLE I ------------------------------ RULES OF ORDER
ARTICLE II ------------------------------ DUTIES AND TERMS OF OFFICERS
ARTICLE III ------------------------------ DUTIES OF THE BOARD OF DIRECTORS
ARTICLE IV ------------------------------ NOMINATIONS AND ELECTIONS
ARTICLE V ------------------------------ MEETINGS
ARTICLE VI ------------------------------ STANDING COMMITTEES
ARTICLE VII ------------------------------ DUES
ARTICLE VIII ------------------------------ RECALL
ARTICLE IX ------------------------------ QUORUM
ARTICLE X ------------------------------ RULES AND REGULATIONS


Provisions for adoption of this revision:
If this Constitution and By-Laws are adopted by a two-thirds vote of those present, it shall be confirmed.

The effective date of this Constitution and By-Laws shall be March 1977 at the organizational meeting.

Revised - October 1985
Revised - October 1987
Revised - March 1993
Revised - May 1994
Revised - February 2002
Revised - January 2016


CONSTITUTION

ARTICLE I - NAME

SECTION IThe name of this organization shall be known as the Rough Country Four Wheelers.

ARTICLE II - OBJECTIVES

SECTION IRough Country Four Wheelers is organized as a nonprofit organization for the purpose of:
•  Providing social, recreational, and educational activities for the membership.
•  Providing a useful service to the community.
•  Provide and promote environmental conservation.

ARTICLE III - MEMBERSHIP

SECTION IAny owner of a four wheel drive vehicle is eligible for active membership.

SECTION IIAn applicant for membership must hold a valid driver's license and have current liability insurance.

SECTION IIIWhen a member disposes of and no longer intends to possess a four wheel drive vehicle, the membership in this organization shall terminate within a six month period.

SECTION IVWhen a member disposes of his/her four wheel drive vehicle, it is recommended that the club decal be removed.

SECTION VMembership is one family and the unmarried children.
  • Children under the age of 21 can only drive separate vehicles if their parents are also on the trip.
  • Child (under 21) must have their own liability insurance and their own valid
    driver's license
`
SECTION VI

All members will conduct themselves in a respectable and orderly fashion whether in or out of club activities. Any member disgracing themselves in the public eye will be immediately subject to expulsion for the club, subject to the discussion of the Board of Directors.

`
SECTION VII

Applicants for membership must attend three club functions in ninety days, one of which must be a trip, before being issued an application blank. Upon acceptance (approval from the Club Officers and Board of Directors) and payment of dues, member automatically becomes a member of all associated organizations. Fees for any associated organizations will be paid from the membership dues.


ARTICLE IV - OFFICERS

SECTION I

The officers of the chapter shall consist of: President, Vice-President, Secretary and Treasurer.



ARTICLE V - BOARD OF DIRECTORS

SECTION I

The Board of Directors shall consist of the officers named in Article IV, plus the immediate past President, two members elected at large from the Rough Country Four Wheelers, and 1 per 10 active members.


ARTICLE VI - AFFILIATIONS

SECTION I

The club shall affiliate with any Four Wheel Drive constituted group upon an affirmation vote of the Board of Directors and by an affirmation vote of the membership at a regular scheduled meeting.


ARTICLE VII - AMENDMENTS

SECTION I

An amendment to the Constitution and By-laws may be introduced by a member at any regular meeting of the organization to be acted upon at the next regular meeting. An amendment shall be adopted by a two-thirds vote of those present and voting.


BY-LAWS


ARTICLE I - RULES OF ORDER

SECTION I

Roberts Rules of Order, Revised, shall be the authority on all questions of procedure not specifically stated in this Constitution and By-laws.


ARTICLE II - DUTIES AND TERMS OF OFFICERS

SECTION I

The newly elected officers shall take office at the January meeting and shall serve for one year.In case of a vacancy in an office, excepting the office of President, the vacancy will be filled by appointment of the Board of Directors, subject to the approval of the members at the next regular meeting. The person chosen shall serve only to the end of the unexpired term. Officers' files shall be turned over to the newly elected officers at the election meeting.


SECTION II

The President shall preside at the regular and Board of Directors meetings, and will be present at all events when possible. He/she shall be executive officer and shall have the duty to carry out the policies and decisions of the Board of Directors. He/she shall be without right of vote on the Board of Directors, except in case of a tie. He/she shall sign checks with the Treasurer, unless both are members of the same family. He/she shall appoint all Standing Committee and Special Committee chairpersons, subject to the approval of the Board of Directors. He/she may call special meetings when an emergency exists.


SECTION III

The Vice-President shall, in the absence of the President, serve in that capacity. He/she shall serve as Program Chairperson, Newsletter Chairperson, and perform such other duties as may be assigned by the Board of Directors.


SECTION IV

The Secretary shall keep and preserve all records and minutes of the Chapter's regular, Board of Directors, and special meetings. The Secretary shall record all correspondence. The Secretary shall sign checks with the Treasurer in the event the President and Treasurer are members of the same family.


SECTION V

The Treasurer shall keep a complete and accurate record of all funds of the Chapter, and shall disperse them as authorized by the President at a regular meeting. The Treasurer shall be responsible for the collection of dues.No withdrawal of funds shall be made without the approval of the Board of Directors. Single expenditures of more than $50.00 must have the approval of the majority of a voting quorum of the Chapter at a regular meeting. All expenditures shall be by check.


ARTICLE III - DUTIES OF THE BOARD OF DIRECTORS

SECTION IThe Board of Directors shall be required to meet at least twice a year.

SECTION IIThe Board of Directors shall prepare the agenda for the regular meeting.

SECTION III

In case of disaster, by nature or man, the Board of Directors shall have full authority to aid, direct, or help direct in the saving of human life or property.


SECTION IVA quorum for the Board of Directors is a majority of the Board of Director members.

SECTION VThe Board of Directors may recommend suggestions for action at the regular meeting.

SECTION VI

The Board of Directors will function as the enforcing body of the rules and regulations, and shall have the authority to act in whatever capacity it deems necessary and appropriate.


SECTION VIIAny complaints will be taken to the regular meeting by the Board of Directors.

ARTICLE IV - NOMINATIONS AND ELECTIONS

SECTION I

The candidate for office must be members in good standing with no less than one full year of membership at the time of nomination.


SECTION IIOpportunity must be given for further nominations from the floor.

SECTION III

The slate of officers and any nominations from the floor shall be presented at the election meeting.


SECTION IVBalloting for each office shall be in separate successive sequence by secret ballot.

SECTION VVoting shall be in person and only by members in good standing.

SECTION VI

A majority of votes cast is necessary for an election to office or position on the Board of Directors.


SECTION VII

Votes shall be tabulated by two members of the Board of Directors not running for said office.


ARTICLE V - MEETINGS

SECTION IThere shall be regular meetings of the membership of this club monthly.

SECTION II

The time and place of the regular meetings shall be determined by the Board of Directors, with the consent of the members at a regular meeting.


SECTION III

The President, with the consent of the Board of Directors, shall have the power to call special meetings.


SECTION IV

The Board of Directors shall meet prior to the regular meeting, at least quarterly.


SECTION V

The time and place of the Board of Directors meetings shall be determined by the Board of Directors.


ARTICLE VI - STANDING COMMITTEES

SECTION I

Standing Committees shall be designated by the Board of Directors.


SECTION II

The Program Committee shall consist of two members, of which the Vice-president shall be chairperson.


SECTION III The Trail Master Committee shall consist of four or five members.
• The Trail Master Committee shall be responsible for making the agenda for trail runs.
• The Chairperson shall inform the members at the regular meetings of the leader of the run, date, time, place of gathering for the trail run and approximate location of the run.
• New Trail Masters will be selected for each run.

ARTICLE VII - DUES

SECTION IAn initiation fee of $5.00 will be assessed for all new members.

SECTION II

Dues for this organization will be $25.00 per family membership, per year in advance. Memberships will include one vote per person, not to exceed two votes per family.


SECTION III

All dues are due in full by close of the January meeting. Dues are delinquent after this time and member will be dropped from the rolls of this organization with no recovery.


SECTION IV

Dues will be pro-rated to half for the last six months of the membership year (joining after July 1st).


ARTICLE VIII - RECALL

SECTION I

Any member of Rough Country Four Wheelers may be suspended by a two-thirds majority vote.


ARTICLE IX - QUORUM

SECTION I

The members in good standing present at any regular meeting or special meeting constitute a quorum.


SECTION II

The quorum for any committee meeting is a majority of the committee members.


ARTICLE X - RULES AND REGULATIONS

SECTION I Groups will leave at set time. Arrive earlier for breakfast, gas or repairs as needed.

SECTION IIHave a full tank of gas at departure. If extra gas is required, carry it.

SECTION III

Two Trail Masters will be assigned, one at the head and one at the rear. Radio at each end to assure the group is in contact.


SECTION IV Each membership is allowed one quest. Member is responsible for the quest and their actions.

SECTION VGroup will stay on and follow existing trails only.

SECTION VIDo not follow to closely up or down hills or through difficult sections.

SECTION VII

The club must stay together. No one is allowed to leave alone on the trail, unless accompanied by at least one other vehicle.


SECTION VIII No hot-dogging, no careless or reckless driving. Please be courteous.

SECTION IX

Carry out more than you bring in. Do not Litter.Do not leave anything behind. Pick up someone else's trash too.


SECTION XRadio Requirements
The club has switched from CB radios to a VHF/UHF style radios.
We recommend the Rugged Radios Model RH-5R hand held.
Channel Freq. 152.180 mhz
Some members still have CB radios and we will use them also but the main form of communication will be from the VHF/UHF radios.
We find that the hand held radios are less expensive than a complete CB radio system and have a much better range, Memberships can be approved even if not have a radio be a Board of Directors decision.

SECTION XIMANDATORY EQUIPMENT for all vehicles participating on a club trip shall be:
• Proper hookups, front and rear. Absolutely no trailer balls.
• Proper snatch strap with no hooks on the ends.
• At least one shovel in winter months.
• Seat belts for all occupants.
• A properly working VHF radio.
• An operational fire extinguisher.

SECTION XIIRECOMMENDED EQUIPMENT for all vehicles participating on a club trip should be:
• First aid kit.
• Spare tire and jack.
• Roll bar or cage for soft top vehicles.
• Extra food, water, clothing, etc.

SECTION XIIIWINTER TRIP RECOMMENDED EQUIPMENT for vehicles participating on a club trip:
• Snow shovel
• Sleeping bag
• Heavy/warm clothing/Snow Boots
• Adequate snow tires
• Tire chains
• Items for starting a fire for warmth.
• Bow Saw or other way to trim/cut a downed tree blocking the trail..

Rough Country Four Wheelers
Vehicle Survival Kit

NECESSARYRECOMMENDED OPTIONAL
FLUIDS * oil: engine, gearbox, auto trans., brake, power steering

* pump or funnel for above
* extra fuel * radiator water
TOOLS * 3/8" drive socket set; extensions and one flex joint

* open/box end wrenches from to1 inch

* spark plug socket

* screwdrivers: 1 phillips, 1 small and 1 large flat

* pliers with wire cutter

* locking pliers, large and small

* claw hammer
* socket to fit pinion/yoke, nut

* hack saw

* brakeline wrenches

* file
* 3/8" drive socket to fit u-bolts
SPARE
PARTS
* fan belts

* U-joints

* 4 feet of 3/8 rubber fuel hose, 2 hose clamps

* 2 larger radiator hose-size clamps

* fuses

* assorted lengths of " chain, 3/8" x 3" bolts, washers and nuts for same

* silicone sealant

* gray racers tape, roll of baling wire

* assorted washers, bolts, cotter pins, nails, screws

* 1 spark plug and 1 spark plug wire

* tire plug or patch kit

* spare inner tube
* water and fuel pumps

* valve stem core tool
NECESSARYRECOMMENDED OPTIONAL
OTHER
EQUIPMENT
* Hi-lift jack, pad for base

* shovel

* spare tire, star-type lug wrench

* snatch strap, chain or rope

* fire extinguisher

* flashlight

* air pump, chuffer or air borrower hose

* jumper cables

* heavy leather gloves

* UHF/VHF style radio
* winch

What you carry in your 4WD vehicle
should be dependent upon your mechanical ability
and the difficulty of the trails you drive.
Members click here for updating instructions
© 2004-16 Rough Country Four Wheelers, Inc. All rights reserved.